Quick Reference Guides
The following lists are links to Quick Reference PDF Guides.
How To Guides
If you would like to know how to set up an email or text alert when new rules or superintendent bulletins are published, click here.
Flowcharts
Common Q&A
Can I be notified of a displacement while I am in Undisturbed Rest?
Yes. UP may contact an employee during the rest period to advise of the abolishment or annulment of his or her assignment, displacement from a job (bumped), assignment to another position/job, an emergency or other notice, or contact required by existing agreement rules.
Also, to check the 'blueprint' for the RT33, RT34 pool, enter CON for positions and then select BLUEPRINT. This lets you know where you are at and also the TC (trip counts) Check this EVERY DAY if you are on a blue print board.
When it comes to bids, DELETE ALL BIDS if you are on the board you want to be on. Some bids will stay on there and if you don't watch it, you will lose the preferred job for another job you had a standing bid on. CHECK YOUR BIDS!!!!!!
How do I know how many Personal Leave, Carry Over, or Single Day Vacation days I have left?
Go to Employee Statistics, Use the Keys shown at the bottom of screen to review your Personal Leave or Vacation Statistics.
When do I have to take my remaining Single Vacation Days?
Remaining single day vacations must start at the beginning of the week originally scheduled.
What family members qualify for Bereavement leave?
Bereavement leave applies to all TE&Y employees in the following Manner: Bereavement leave, not in excess of three (3) calendar days beginning the day of death, or ending the day of funeral or day immediately following funeral, will be allowed in the case of death of an employee's: Brother (including Half-Brother), Sister (including Half-Sister), Parent, Child, Spouse, Spouse's Parent. Note: Stepbrothers, stepsisters, or Spouse's step-parents are not covered by the Bereavement leave rule except in cases of legal adoption. Employees who need time off for non-qualifying family members may request to use available vacation, personal leave, or non-compensated time off.
Click on Timekeeping FAQ's for information on how pay for Bereavement is handled.
When should I lay off jury duty after receiving a summons?
There is no single answer to this question since each scenario and the requirements of the court can be different. It is the employee's responsibility to determine when he or she should layoff for jury duty. However, employees have an obligation to protect their work assignment if possible, including on weekends and holidays and when the court is not in session. If it is determined the employee could have protected their assignment without interfering with the jury duty commitment, he or she might not qualify for the jury duty pay benefit.
Some court jurisdictions require a potential juror to call a phone number to see if he or she will be needed for a future period. In most cases, it is not necessary that one lay off in order to call in. Many times this can be done before or after one's shift, or while at an away-from-terminal location. Regardless of whether a person has been selected to serve, or is being required to contact a number, the employee should make every effort to protect his or her work assignment, including asking to be excused where possible.
What is TV Status?
Temporary Vacancy.
Can you help me understand what I'm looking at in the Attendance Inquiry?
There are a number of tools available. The internet version of CMTS has a Help Button available on most screens located in top right of the screen, the Off Duty page on the TEY portal has Quick References which has pathways to Plateau/Training Plan (simply type in TEY CMTS for training modules), and Job Aids provides a pathway to CMTS Reference Guides and Training Material.
How do I find out when I have my vacation?
Use Vacation Inquiry or go to Vacation Change Request. Your current schedule will be shown here.
When does my scheduled vacation start?
Pool and extra board employees vacation will start on the date scheduled unless a request has been made 24 hours in advance of the scheduled time, and they will be allowed to move forward or back 3 days. However granting requests to advance or defer vacation will be subject to the needs of UP's service. Local, Yard, and Assigned service will start their vacation on the first day of their week (their Monday).
Can I move my vacation forward or back 3 days?
Pool freight and extra board employees can move their vacation either 3 days forward or back in order to gain or miss a trip. Employees with scheduled rest days must start their vacation the 1st day of their work week (their Monday).
How do I enter to have my vacation moved by 3 days forward or back? By when does this have to be completed?
Enter this request through Layoff Request. This has to be entered 48 hours in advance of scheduled vacation start. If already pended you must contact CMS to change.
How do I know when someone will return from a layoff?
Look at Status Inquiry. After entering your search criteria and clicking Select. On the right is a Column labeled DUE BACK. If the employee has a pended markup, the date and time of this pended markup is displayed. If their status does not allow a pended markup, this field will be blank.
How do I place a bid?
Enter all bids (both advertised and standing bids) on the Bid Maintenance screen.
Standing Bids:
From the Bid Maintenance screen to the right of Standing Bid Function click the drop down arrow and select Insert. Tab to the Insert/Delete Priority field. Type your Priority Number you want this bid to become on your bid card (e.g, 001, 003, 002, etc). Tab to the CIRC7 field and enter appropriate Circ7. Tab to the Board and enter appropriate board id. Tab to the Crew Id field and enter a specific Crew ID; or enter the word ANY to bid on any crew on this Board; or enter the word NEW to bid on any New Job added to this board. Tab to the Position field and click on the down arrow to the right of the field. Then select the desired Position from the drop-down list. If you are satisfied with your Bid entry, you must then click on the Update button at the bottom of the window to actually submit your bid. Note: If placing a bid to have your turn Cut follow above instructions and use Cut in the Crew Id field.
Advertised Bids:
Click on the down arrow to the right of the Advertisements Function field, select INSERT from the down box, and type your Priority Number you want this bid to become on your bid card (e.g, 001, 003, 002, etc). Tab to, or click on, the Item Number field and enter the item number you want to bid on. (The available Item Numbers are listed on the bottom section of the window). Click on the Select button and repeat the above steps to select other items to bid on. When finished, verify that the correct items/jobs have been selected. You must then click on the Update button at the bottom of the window to actually submit your bids.
How do I know who else has bid on a job?
Standing bids can be viewed by using the Permanent Bid List. Advertised Bids can be viewed by using the Advertisement / Bulletins screen and find appropriate Advertisement then click the drop down arrow under Function and select Status and click Process. Advertisement Status screen displays, click the drop down arrow under Function and select Bidders and click Process. This will display employees who have bid on this Advertisement.
How do I look at the board in seniority order?
Use Board Inquiry, change Display by field to Seniority.
How do I view a board transaction history?
You would use Job History. The content of the Detail record will vary depending on the type of transaction selected. For example, if looking for an Arrival Time you would Select the Tie-Up that you want to view and click Process. When Job History Details returns you need to click Page Down to view ARRIVAL DATE/TIME.
How do I view a seniority roster?
Use the Seniority Roster function. (Roster 360390 is a good one for Herington)
How do I know what seniority rosters I'm on?
Use the Employee Seniority function. This screen displays the seniority roster numbers the individual employee is assigned. The TE&Y user can only view his/her roster numbers on this screen.
Also, to check the 'blueprint' for the RT33, RT34 pool, enter CON for positions and then select BLUEPRINT. This lets you know where you are at and also the TC (trip counts) Check this EVERY DAY if you are on a blue print board.
When it comes to bids, DELETE ALL BIDS if you are on the board you want to be on. Some bids will stay on there and if you don't watch it, you will lose the preferred job for another job you had a standing bid on. CHECK YOUR BIDS!!!!!!
Yes. UP may contact an employee during the rest period to advise of the abolishment or annulment of his or her assignment, displacement from a job (bumped), assignment to another position/job, an emergency or other notice, or contact required by existing agreement rules.
Also, to check the 'blueprint' for the RT33, RT34 pool, enter CON for positions and then select BLUEPRINT. This lets you know where you are at and also the TC (trip counts) Check this EVERY DAY if you are on a blue print board.
When it comes to bids, DELETE ALL BIDS if you are on the board you want to be on. Some bids will stay on there and if you don't watch it, you will lose the preferred job for another job you had a standing bid on. CHECK YOUR BIDS!!!!!!
How do I know how many Personal Leave, Carry Over, or Single Day Vacation days I have left?
Go to Employee Statistics, Use the Keys shown at the bottom of screen to review your Personal Leave or Vacation Statistics.
When do I have to take my remaining Single Vacation Days?
Remaining single day vacations must start at the beginning of the week originally scheduled.
What family members qualify for Bereavement leave?
Bereavement leave applies to all TE&Y employees in the following Manner: Bereavement leave, not in excess of three (3) calendar days beginning the day of death, or ending the day of funeral or day immediately following funeral, will be allowed in the case of death of an employee's: Brother (including Half-Brother), Sister (including Half-Sister), Parent, Child, Spouse, Spouse's Parent. Note: Stepbrothers, stepsisters, or Spouse's step-parents are not covered by the Bereavement leave rule except in cases of legal adoption. Employees who need time off for non-qualifying family members may request to use available vacation, personal leave, or non-compensated time off.
Click on Timekeeping FAQ's for information on how pay for Bereavement is handled.
When should I lay off jury duty after receiving a summons?
There is no single answer to this question since each scenario and the requirements of the court can be different. It is the employee's responsibility to determine when he or she should layoff for jury duty. However, employees have an obligation to protect their work assignment if possible, including on weekends and holidays and when the court is not in session. If it is determined the employee could have protected their assignment without interfering with the jury duty commitment, he or she might not qualify for the jury duty pay benefit.
Some court jurisdictions require a potential juror to call a phone number to see if he or she will be needed for a future period. In most cases, it is not necessary that one lay off in order to call in. Many times this can be done before or after one's shift, or while at an away-from-terminal location. Regardless of whether a person has been selected to serve, or is being required to contact a number, the employee should make every effort to protect his or her work assignment, including asking to be excused where possible.
What is TV Status?
Temporary Vacancy.
Can you help me understand what I'm looking at in the Attendance Inquiry?
There are a number of tools available. The internet version of CMTS has a Help Button available on most screens located in top right of the screen, the Off Duty page on the TEY portal has Quick References which has pathways to Plateau/Training Plan (simply type in TEY CMTS for training modules), and Job Aids provides a pathway to CMTS Reference Guides and Training Material.
How do I find out when I have my vacation?
Use Vacation Inquiry or go to Vacation Change Request. Your current schedule will be shown here.
When does my scheduled vacation start?
Pool and extra board employees vacation will start on the date scheduled unless a request has been made 24 hours in advance of the scheduled time, and they will be allowed to move forward or back 3 days. However granting requests to advance or defer vacation will be subject to the needs of UP's service. Local, Yard, and Assigned service will start their vacation on the first day of their week (their Monday).
Can I move my vacation forward or back 3 days?
Pool freight and extra board employees can move their vacation either 3 days forward or back in order to gain or miss a trip. Employees with scheduled rest days must start their vacation the 1st day of their work week (their Monday).
How do I enter to have my vacation moved by 3 days forward or back? By when does this have to be completed?
Enter this request through Layoff Request. This has to be entered 48 hours in advance of scheduled vacation start. If already pended you must contact CMS to change.
How do I know when someone will return from a layoff?
Look at Status Inquiry. After entering your search criteria and clicking Select. On the right is a Column labeled DUE BACK. If the employee has a pended markup, the date and time of this pended markup is displayed. If their status does not allow a pended markup, this field will be blank.
How do I place a bid?
Enter all bids (both advertised and standing bids) on the Bid Maintenance screen.
Standing Bids:
From the Bid Maintenance screen to the right of Standing Bid Function click the drop down arrow and select Insert. Tab to the Insert/Delete Priority field. Type your Priority Number you want this bid to become on your bid card (e.g, 001, 003, 002, etc). Tab to the CIRC7 field and enter appropriate Circ7. Tab to the Board and enter appropriate board id. Tab to the Crew Id field and enter a specific Crew ID; or enter the word ANY to bid on any crew on this Board; or enter the word NEW to bid on any New Job added to this board. Tab to the Position field and click on the down arrow to the right of the field. Then select the desired Position from the drop-down list. If you are satisfied with your Bid entry, you must then click on the Update button at the bottom of the window to actually submit your bid. Note: If placing a bid to have your turn Cut follow above instructions and use Cut in the Crew Id field.
Advertised Bids:
Click on the down arrow to the right of the Advertisements Function field, select INSERT from the down box, and type your Priority Number you want this bid to become on your bid card (e.g, 001, 003, 002, etc). Tab to, or click on, the Item Number field and enter the item number you want to bid on. (The available Item Numbers are listed on the bottom section of the window). Click on the Select button and repeat the above steps to select other items to bid on. When finished, verify that the correct items/jobs have been selected. You must then click on the Update button at the bottom of the window to actually submit your bids.
How do I know who else has bid on a job?
Standing bids can be viewed by using the Permanent Bid List. Advertised Bids can be viewed by using the Advertisement / Bulletins screen and find appropriate Advertisement then click the drop down arrow under Function and select Status and click Process. Advertisement Status screen displays, click the drop down arrow under Function and select Bidders and click Process. This will display employees who have bid on this Advertisement.
How do I look at the board in seniority order?
Use Board Inquiry, change Display by field to Seniority.
How do I view a board transaction history?
You would use Job History. The content of the Detail record will vary depending on the type of transaction selected. For example, if looking for an Arrival Time you would Select the Tie-Up that you want to view and click Process. When Job History Details returns you need to click Page Down to view ARRIVAL DATE/TIME.
How do I view a seniority roster?
Use the Seniority Roster function. (Roster 360390 is a good one for Herington)
How do I know what seniority rosters I'm on?
Use the Employee Seniority function. This screen displays the seniority roster numbers the individual employee is assigned. The TE&Y user can only view his/her roster numbers on this screen.
Also, to check the 'blueprint' for the RT33, RT34 pool, enter CON for positions and then select BLUEPRINT. This lets you know where you are at and also the TC (trip counts) Check this EVERY DAY if you are on a blue print board.
When it comes to bids, DELETE ALL BIDS if you are on the board you want to be on. Some bids will stay on there and if you don't watch it, you will lose the preferred job for another job you had a standing bid on. CHECK YOUR BIDS!!!!!!
